Finance and Administration Committee Meeting

the City of Greater Sudbury direct staff to develop a formal, multi-tiered Community Grant stream, including policies, application process, and evaluation criteria, and to explore partnerships for fund administration to replace the current Annual Grant Program, with a detailed plan to be reported back to Council by Q2 2026, as outlined in the report entitled “Annual Grant Program Review” from the General Manager of Community Services presented at the Finance and Administration Committee meeting on October 14, 2025.

the City of Greater Sudbury approves recommendations 1,2 and 4-8 outlined in, the Gallagher Elected Officials Compensation Review; AND THAT staff be directed to prepare the necessary changes to the by-laws Respecting the Remuneration to Members of Council and Payment of Expenses for Members of Council and Municipal Employees of the City of Greater Sudbury, as outlined in the report entitled “Council Remuneration Review”, from the General Manager of Corporate Services, presented at the Finance and Administration Committee meeting on October 14, 2025.

the business cases presented in ‘Appendix 1’ of the report entitled ‘2026 Business Case Report’ from the Chief Financial Officer, presented at Finance and Administration Committee meeting on October 14, 2025, be presented for consideration during the 2026-2027 Budget deliberation process.

The City of Greater Sudbury approves the Employment Land Community Improvement Plan application for 2291 Lasalle Blvd and directs staff to prepare a by-law to authorize staff to enter into the required agreements, as outlined in the report entitled “Employment Land Community Improvement Plan Application – 2291 Lasalle Blvd.”, presented at the Finance and Administration Committee Meeting of October 14, 2025.

Villa St. Gabriel Villa (VSGV) is a long-term care home with 128 residents and 210 employees, and in 2015, received fixed route transit service three times per day/seven days per week, through a Council approved, one year pilot project, funded by Provincial Gas Tax, which was discontinued in September of 2016 due to low ridership, and replaced with more cost-effective transit service through GOVA Zone; AND WHEREAS access to reliable and frequent public transit is essential to support the recruitment and retention of long-term care staff and volunteers and provides accessible transportation options for residents, staff and visitors; AND WHEREAS a report presented to Community and Emergency Services Committee on March 17th, 2025, outlined the following input from VSGV personnel: VSGV staffing ratios have significantly increased since 2016 with the addition of new positions like Behavioural Support Workers. Conventional transit would support student and volunteer programs. VSGV is one of three French Catholic long-term care homes in Ontario. GOVA Zone requires 90-minute advance notice when travelling from home for scheduled bus connections, which is unreliable for on-call staff. GOVA Zone connection times support three out of five shift times on weekdays and two out of five shift times on weekends. Outside these times, VSGV staff and residents walk to/from the Place Bonaventure Chelmsford Mobility Hub via Municipal Road15, raising concerns about pedestrian safety, especially dur

the Corporate Security and By-law Services Department administers public education and enforcement of a number of municipal by-laws that establish minimum standards of health and safety and preserve the image and character of Greater Sudbury; AND WHEREAS the service oversees Corporate Security for all City properties, administers animal control and animal shelter services for the City, provides licensing services to support municipal and provincial licensing requirements and administers 438 on-street parking spaces and 14 municipal parking lots; AND WHEREAS the 2023 service requests indicate that the by-law service responds to more than 16,000 complaints per year such as noise, property standards, yard maintenance and zoning by-law complaints, in addition to animal control related calls; AND WHEREAS quality and timely enforcement of City By-laws across the City is crucial to the protection of the health and safety of residents and visitors, which requires sufficient By-law officer resources; THEREFORE BE IT RESOLVED that the City of Greater Sudbury directs that staff present a report together with a formal presentation to the Finance and Administration Committee in January of 2026, outlining the current By-law staffing levels in the By-law Services Department, together with assignment/workload details, municipal comparators information, and recommendations for optimal by-law officer staffing levels required to maintain and/or enhance quality and timely enforcement.

THAT the City of Greater Sudbury direct staff to develop a formal, multi- tiered Community Grant stream, including policies, application process, and evaluation criteria, and to explore partnerships for fund administration to replace the current Annual Grant Program, with a detailed plan to be reported back to Council by Q2 2026, as outlined in the report entitled “Annual Grant Program Review” from the General Manager of Community Services presented at the Finance and Administration Committee meeting on October 14, 2025.

THAT the City of Greater Sudbury approves recommendations 1,2 and 4- 8 outlined in, the Gallagher Elected Officials Compensation Review; AND THAT staff be directed to prepare the necessary changes to the by- laws Respecting the Remuneration to Members of Council and Payment of Expenses for Members of Council and Municipal Employees of the City of Greater Sudbury, as outlined in the report entitled “Council Remuneration Review”, from the General Manager of Corporate Services, presented at the Finance and Administration Committee meeting on October 14, 2025.

THAT the business cases presented in ‘Appendix 1’ of the report entitled ‘2026 Business Case Report’ from the Chief Financial Officer, presented at Finance and Administration Committee meeting on October 14, 2025, be presented for consideration during the 2026-2027 Budget deliberation process.

THAT The City of Greater Sudbury approves the Employment Land Community Improvement Plan application for 2291 Lasalle Blvd and directs staff to prepare a by-law to authorize staff to enter into the required agreements, as outlined in the report entitled “Employment Land Community Improvement Plan Application – 2291 Lasalle Blvd.”, presented at the Finance and Administration Committee Meeting of October 14, 2025.

WHEREAS Villa St. Gabriel Villa (VSGV) is a long-term care home with 128 residents and 210 employees, and in 2015, received fixed route transit service three times per day/seven days per week, through a Council approved, one year pilot project, funded by Provincial Gas Tax, which was discontinued in September of 2016 due to low ridership, and replaced with more cost-effective transit service through GOVA Zone; AND WHEREAS access to reliable and frequent public transit is essential to support the recruitment and retention of long-term care staff and volunteers and provides accessible transportation options for residents, staff and visitors; AND WHEREAS a report presented to Community and Emergency Services Committee on March 17th, 2025, outlined the following input from VSGV personnel:  VSGV staffing ratios have significantly increased since 2016 with the addition of new positions like Behavioural Support Workers.  Conventional transit would support student and volunteer programs.  VSGV is one of three French Catholic long-term care homes in Ontario.  GOVA Zone requires 90-minute advance notice when travelling from home for scheduled bus connections, which is unreliable for on-call staff.  GOVA Zone connection times support three out of five shift times on weekdays and two out of five shift times on weekends. Outside these times, VSGV staff and residents walk to/from the Place Bonaventure Chelmsford Mobility Hub via Municipal Road15, raising concerns about pedestrian safe

WHEREAS the Corporate Security and By-law Services Department administers public education and enforcement of a number of municipal by-laws that establish minimum standards of health and safety and preserve the image and character of Greater Sudbury; AND WHEREAS the service oversees Corporate Security for all City properties, administers animal control and animal shelter services for the City, provides licensing services to support municipal and provincial licensing requirements and administers 438 on-street parking spaces and 14 municipal parking lots; AND WHEREAS the 2023 service requests indicate that the by-law service responds to more than 16,000 complaints per year such as noise, property standards, yard maintenance and zoning by-law complaints, in addition to animal control related calls; AND WHEREAS quality and timely enforcement of City By-laws across the City is crucial to the protection of the health and safety of residents and visitors, which requires sufficient By-law officer resources; THEREFORE BE IT RESOLVED that the City of Greater Sudbury directs that staff present a report together with a formal presentation to the Finance and Administration Committee in January of 2026, outlining the current By-law staffing levels in the By-law Services Department, together with assignment/workload details, municipal comparators information, and recommendations for optimal by-law officer staffing levels required to maintain and/or enhance quality and timely enforcement.