Finance and Administration Committee Meeting

the 2023 Budget be amended to include the business case entitled "Complete Roads and Transportation Asset Management Plan" as outlined on page 293 of the 2023 budget document with a 2023 and 2024 cost of $250,000, respectively, and funding provided by anticipated automated speed enforcement net revenue and the Tax Rate Stabilization Reserve, for a net levy impact of zero.

the 2023 Budget be amended to include the business case entitled “Implement Museums Revitalization Plan” as outlined on page 302 of the 2023 budget document with a 2023 net levy impact of $130,007 (0.04% levy increase) and a net levy impact of $193,579 for 2024 and future years.

the 2023 Budget be amended to include the business case entitled “Enhance Downtown Sudbury Litter Abatement Services” as outlined on page 305 of the 2023 budget document with an ongoing net levy impact of $186,111 (0.06% levy increase).

the 2023 Budget be amended to include the business case entitled "Hire Business Development Officer for Workforce Development" as outlined on page 311 of the 2023 budget document with an ongoing net levy impact of $127,143 (0.04% levy increase).

That the amendment be amended to replace the words after “document” with the following: “with the amounts of $125,000 in 2023 and 2024 to be funded from the Tax Rate Stabilization Reserve with any funding from other sources to be used to offset the use of the reserve fund.” Rules of Procedure A Roll Call Vote was held: YEAS: (8) Councillor Signoretti, Councillor Lapierre, Councillor McIntosh, Councillor Cormier, Councillor Leduc, Councillor Landry-Altmann, Councillor Labbee, and Mayor Lefebvre NAYS: (3) Councillor Sizer, Councillor Parent, and Councillor Fortin ABSENT: (2) Councillor Vagnini, and Councillor Montpellier

the 2023 Budget be amended to include the business case entitled "Update Downtown Master Plan" as outlined on page 315 of the 2023 budget document with the amounts of $125,000 in 2023 and 2024 to be funded from the Tax Rate Stabilization Reserve with any funding from other sources to be used to offset the use of the reserve fund.”

the 2023 Budget be amended to include the business case entitled “Construct a Universal Washroom at Tom Davies Square” as outlined on page 322 of the 2023 budget document with the capital expenditure to be funded from Capital Financing Reserve Fund General - Committed and an annual net levy of impact of $4,000.

the 2023 Budget be amended to include the business case entitled "Implement Gateway Speed Limits in Residential Areas" as outlined on page 328 of the 2023 budget document with a 2023 cost of $71,500 and that funding be provided by anticipated automated speed enforcement net revenue and the Tax Rate Stabilization Reserve, for a net levy impact of zero.

the 2023 Budget be amended to include the business case entitled "Expand Temporary Flexible Bollard Traffic Calming Program" as outlined on page 334 of the 2023 budget document with a 2023 cost of $28,500 and that funding be provided by anticipated automated speed enforcement net revenue and the Tax Rate Stabilization Reserve, for a net levy impact of zero.

the 2023 Budget be amended to include the business case entitled "Install a New Exterior Columbarium Wall" as outlined on page 344 of the 2023 budget document with a zero net levy impact.

the business case entitled “Provide Operating Grant for Sudbury Multicultural and Folk Arts Association ” as outlined on page 252 of the 2023 budget document, with a value of $100,000 and a tax levy impact of 0.03%, be

the 2023 Budget be amended to include Alternative 4 – Perform Interim Road Repair for the business case entitled “Reconstruct Fielding Road with Water and Wastewater Improvements” as outlined on page 273 of the 2023 Budget document with the amount of $1,250,000 to be funded from the Capital Financing Reserve Fund – General;

the 2023 Budget be amended to include the business case entitled “Proceed with Detailed Design of Employment Land Strategy” at outlined on page 275 of the 2023 Budget document subject to the following: That funding for 2023 only of $890,991 be drawn from the Industrial Reserve Fund for detailed design for future infrastructure improvements as identified and prioritized in the Employment Land Strategy Implementation Strategy now in development; and That funding for 2024 through to 2027 be included in the base budget starting in 2024 and be funded by the tax levy with an estimated impact of 0.28% (based on 2022 property tax levy amount); That once detailed design is completed, staff report back to Council for business case for future budget years for funding towards construction of recommended capital infrastructure improvements for priority areas as identified in the Employment Land Strategy

the following business cases be

resolution 8 be amended to increase the Elderly Property Tax Assistance Credit from $275 to $400 resulting in an ongoing net levy increase of approximately $99,647 (0.03% levy increase) and that the rebate be indexed annually based on the tax levy change.

That amendment to resolution 8 FA2023-13-A-1 entitled “Implement Changes to Development Application Fees” be reconsidered.

That the amendment be amended to delete the following wording: “and that the proceeds be directed to the Tax Rate Stabilization Reserve in recognition of the need identified in the Long-Range Financial Plan to strengthen reserves.”

Amended That the 2023 Budget be amended to include the business case entitled “Implement Changes to the Development Application Fees” as outlined on page 239 of the 2023 budget document with projected ongoing net revenue of $123,150 (0.04% levy decrease).

resolution 9 be amended to replace the gross amount for the tax supported capital budget of $115,878,129 with the amount of $ 199,211,504 and the contribution from the City of Greater Sudbury’s Reserves and Reserve Funds of $17,454,369 with the amount of $ 20,787,744. Rules of Procedure A Recorded Vote was held: YEAS: (11) Councillor Sizer, Mayor Lefebvre, Councillor Cormier, Councillor Leduc, Councillor Landry-Altmann, Councillor Signoretti, Councillor Fortin, Councillor Parent, Councillor Lapierre, Councillor Labbee, and Councillor McIntosh NAYS: (1) Councillor Vagnini ABSENT: (1) Councillor Montpellier

resolution 9 be amended to include the following: THAT staff pause any ongoing work on the Arena Roof Replacement project (which includes the I.J. Coady, Cambrian and Carmichael Arenas), the Garson Community Centre and Arena Roof Replacement project and the Toe Blake Memorial (Coniston) Arena Evaporator and Condenser Replacement project described on page 432, 436 and 446, respectively, of the budget document and that staff provide a report to the Community and Emergency Services Committee which includes the latest costs of the projects, alternatives and operational considerations by end of Q2 2023.

amended THAT the City of Greater Sudbury 2023 tax supported capital budget be approved in the gross amount of $119,211,504 funded as follows: Contributions from the Operating Budget $46,783,084 Contributions from Federal Grants $23,755,820 Contributions from Provincial Grants $17,728,961 Contributions from the City of Greater Sudbury’s Reserves and Reserve Funds $20,787,744. Contributions from the City of Greater Sudbury’s Obligatory Reserve Funds $850,000 External debt financing of $9,115,895 Development Charges $190,000 Subject to: THAT staff pause any ongoing work on the Arena Roof Replacement project (which includes the I.J. Coady, Cambrian and Carmichael Arenas), the Garson Community Centre and Arena Roof Replacement project and the Toe Blake Memorial (Coniston) Arena Evaporator and Condenser Replacement project described on page 432, 436 and 446, respectively, of the budget document and that staff provide a report to the Community and Emergency Services Committee which includes the latest costs of the projects, alternatives and operational considerations by end of Q2 2023. Rules of Procedure A Recorded Vote was held: YEAS: (12) Mayor Lefebvre, Councillor Cormier, Councillor Leduc, Councillor Landry-Altmann, Councillor Signoretti, Councillor Vagnini, Councillor Fortin, Councillor Parent, Councillor Lapierre, Councillor Labbee, Councillor Sizer, and Councillor McIntosh ABSENT: (1) Councillor Montpellier

a special capital levy of 1.5% be used as an investment towards the City’s aging infrastructure. Rules of Procedure A Recorded Vote was held: YEAS: (4) Councillor Leduc, Councillor Landry-Altmann, Councillor Fortin, and Councillor Sizer NAYS: (8) Councillor Cormier, Councillor Signoretti, Councillor Vagnini, Councillor Parent, Councillor Lapierre, Councillor Labbee, Councillor McIntosh, and Mayor Lefebvre Conflict (1) Councillor Montpellier

consistent with the Long Range Financial Plan and as described on page 45 of the 2023 Budget, a special levy equivalent to 1% of the property tax levy be applied to strengthen the corporation’s reserves and increase its flexibility for maximizing future community building opportunities. Rules of Procedure A Recorded Vote was held: YEAS: (1) Councillor Sizer NAYS: (11) Councillor Signoretti, Councillor Vagnini, Councillor Fortin, Councillor Lapierre, Councillor Parent, Councillor Labbee, Councillor McIntosh, Councillor Cormier, Councillor Leduc, Councillor Landry-Altmann, and Mayor Lefebvre ABSENT: (1) Councillor Montpellier

pursuant to Ontario Regulation 284/09, this report serves as the method for communicating the exclusion of the following estimated expenses from the 2023 Budget: a) Amortization expense - $77.2 million b) Post-employment benefit expenses – $6.0 million c) Solid waste landfill closure and post-closure expenses - $1.7 million Rules of Procedure A Recorded Vote has held: YEAS: (12) Councillor Signoretti, Councillor Vagnini, Councillor Fortin, Councillor Parent, Councillor Lapierre, Councillor Labbee, Councillor Sizer, Councillor McIntosh, Councillor Cormier, Councillor Leduc, Councillor Landry-Altmann, and Mayor Lefebvre ABSENT: (1) Councillor Montpellier

THAT the 2023 Budget be amended to include the business case entitled "Complete Roads and Transportation Asset Management Plan" as outlined on page 293 of the 2023 budget document with a 2023 and 2024 cost of $250,000, respectively, and funding provided by anticipated automated speed enforcement net revenue and the Tax Rate Stabilization Reserve, for a net levy impact of zero.

THAT the 2023 Budget be amended to include the business case entitled “Implement Museums Revitalization Plan” as outlined on page 302 of the 2023 budget document with a 2023 net levy impact of $130,007 (0.04% levy increase) and a net levy impact of $193,579 for 2024 and future years.

THAT the 2023 Budget be amended to include the business case entitled “Enhance Downtown Sudbury Litter Abatement Services” as outlined on page 305 of the 2023 budget document with an ongoing net levy impact of $186,111 (0.06% levy increase).

THAT the 2023 Budget be amended to include the business case entitled "Hire Business Development Officer for Workforce Development" as outlined on page 311 of the 2023 budget document with an ongoing net levy impact of $127,143 (0.04% levy increase).

THAT the 2023 Budget be amended to include the business case entitled "Update Downtown Master Plan" as outlined on page 315 of the 2023 budget document with the amounts of $125,000 in 2023 and 2024 to be funded from the Tax Rate Stabilization Reserve with any funding from other sources to be used to offset the use of the reserve fund.”

THAT the 2023 Budget be amended to include the business case entitled “Construct a Universal Washroom at Tom Davies Square” as outlined on page 322 of the 2023 budget document with the capital expenditure to be funded from Capital Financing Reserve Fund General - Committed and an annual net levy of impact of $4,000.

THAT the 2023 Budget be amended to include the business case entitled "Implement Gateway Speed Limits in Residential Areas" as outlined on page 328 of the 2023 budget document with a 2023 cost of $71,500 and that funding be provided by anticipated automated speed enforcement net revenue and the Tax Rate Stabilization Reserve, for a net levy impact of zero.

THAT the 2023 Budget be amended to include the business case entitled "Expand Temporary Flexible Bollard Traffic Calming Program" as outlined on page 334 of the 2023 budget document with a 2023 cost of $28,500 and that funding be provided by anticipated automated speed enforcement net revenue and the Tax Rate Stabilization Reserve, for a net levy impact of zero.

THAT the 2023 Budget be amended to include the business case entitled "Install a New Exterior Columbarium Wall" as outlined on page 344 of the 2023 budget document with a zero net levy impact.

THAT the business case entitled “Provide Operating Grant for Sudbury Multicultural and Folk Arts Association ” as outlined on page 252 of the 2023 budget document, with a value of $100,000 and a tax levy impact of 0.03%, be

THAT the 2023 Budget be amended to include Alternative 4 – Perform Interim Road Repair for the business case entitled “Reconstruct Fielding Road with Water and Wastewater Improvements” as outlined on page 273 of the 2023 Budget document with the amount of $1,250,000 to be funded from the Capital Financing Reserve Fund – General;

THAT the 2023 Budget be amended to include the business case entitled “Proceed with Detailed Design of Employment Land Strategy” at outlined on page 275 of the 2023 Budget document subject to the following: 1. That funding for 2023 only of $890,991 be drawn from the Industrial Reserve Fund for detailed design for future infrastructure improvements as identified and prioritized in the Employment Land Strategy Implementation Strategy now in development; and 2. That funding for 2024 through to 2027 be included in the base budget starting in 2024 and be funded by the tax levy with an estimated impact of 0.28% (based on 2022 property tax levy amount); 3. That once detailed design is completed, staff report back to Council for business case for future budget years for funding towards construction of recommended capital infrastructure improvements for priority areas as identified in the Employment Land Strategy

THAT the following business cases be

THAT resolution 8 be amended to increase the Elderly Property Tax Assistance Credit from $275 to $400 resulting in an ongoing net levy increase of approximately $99,647 (0.03% levy increase) and that the rebate be indexed annually based on the tax levy change.

As Amended That the 2023 Budget be amended to include the business case entitled “Implement Changes to the Development Application Fees” as outlined on page 239 of the 2023 budget document with projected ongoing net revenue of $123,150 (0.04% levy decrease).

As Amended: THAT the 2023 City of Greater Sudbury tax supported base operating budget for municipal operations, inclusive of fees and charges and excluding the City’s share of the Service Partners’ budgets described in Resolutions 3-7 of this report, be approved in the gross expenditure amount of $506,484,166 and the net amount of $239,398,256, subject to the following adjustments/amendments: a. An increase in the Greater Sudbury Police Services budget of $1,378,637. b. A decrease in Conservation Sudbury’s budget of $43,759. Subject to: THAT the 2023 Budget be amended to include the business case entitled "Implement Changes to Development Application Fees" as outlined on page 239 of the 2023 budget document with projected ongoing net revenue of $123,150 (0.04% levy decrease) and that the proceeds be directed to the Tax Rate Stabilization Reserve in recognition of the need identified in the Long-Range Financial Plan to strengthen reserves. Subject to: THAT the 2023 Budget be amended to include the business case entitled "Create a Permanent Linear WA/VW Condition Assessment & Analytics Section" as outlined on page 241 of the 2023 budget document with projected gross costs in 2023 of $362,606 and funding from the water/wastewater rate of $362,606 producing no property tax levy impact. Subject to: THAT the 2023 Budget be amended to include the business case entitled "Convert Contract Project Managers to Permanent Employees" as outlined on page 244 of the 2023 budget document with

THAT resolution 9 be amended to replace the gross amount for the tax supported capital budget of $115,878,129 with the amount of $ 199,211,504 and the contribution from the City of Greater Sudbury’s Reserves and Reserve Funds of $17,454,369 with the amount of $ 20,787,744. Rules of Procedure A

THAT resolution 9 be amended to include the following: THAT staff pause any ongoing work on the Arena Roof Replacement project (which includes the I.J. Coady, Cambrian and Carmichael Arenas), the Garson Community Centre and Arena Roof Replacement project and the Toe Blake Memorial (Coniston) Arena Evaporator and Condenser Replacement project described on page 432, 436 and 446, respectively, of the budget document and that staff provide a report to the Community and Emergency Services Committee which includes the latest costs of the projects, alternatives and operational considerations by end of Q2 2023.

As amended THAT the City of Greater Sudbury 2023 tax supported capital budget be approved in the gross amount of $119,211,504 funded as follows:  Contributions from the Operating Budget $46,783,084  Contributions from Federal Grants $23,755,820  Contributions from Provincial Grants $17,728,961  Contributions from the City of Greater Sudbury’s Reserves and Reserve Funds $20,787,744.  Contributions from the City of Greater Sudbury’s Obligatory Reserve Funds $850,000  External debt financing of $9,115,895  Development Charges $190,000 Subject to: THAT staff pause any ongoing work on the Arena Roof Replacement project (which includes the I.J. Coady, Cambrian and Carmichael Arenas), the Garson Community Centre and Arena Roof Replacement project and the Toe Blake Memorial (Coniston) Arena Evaporator and Condenser Replacement project described on page 432, 436 and 446, respectively, of the budget document and that staff provide a report to the Community and Emergency Services Committee which includes the latest costs of the projects, alternatives and operational considerations by end of Q2 2023. Rules of Procedure A

THAT a special capital levy of 1.5% be used as an investment towards the City’s aging infrastructure. Rules of Procedure A

THAT consistent with the Long Range Financial Plan and as described on page 45 of the 2023 Budget, a special levy equivalent to 1% of the property tax levy be applied to strengthen the corporation’s reserves and increase its flexibility for maximizing future community building opportunities. Rules of Procedure A

THAT pursuant to Ontario Regulation 284/09, this report serves as the method for communicating the exclusion of the following estimated expenses from the 2023 Budget: a) Amortization expense - $77.2 million b) Post-employment benefit expenses – $6.0 million c) Solid waste landfill closure and post-closure expenses - $1.7 million Rules of Procedure A