Finance and Administration Committee Meeting

the City of Greater Sudbury moves to Closed Session to deal with one (1) Personal Matters (Identifiable Individual(s)) item regarding a performance review and one addendum to deal with one (1) Acquisition or Disposition of Land / Position, Plan or Instructions to be applied to Negotiations item regarding a property on Ramsey Lake Road, Sudbury in accordance with the Municipal Act, 2001, s. 239(2)(b), (c) and (k).

the City of Greater Sudbury approves Consent Agenda item 9.1.1.

the City of Greater Sudbury approves the write off of $493,443.39 of Provincial Offences Fines that have been deemed to be uncollectible as outlined in the report entitled, “Annual Provincial Offences Write Off”, from the General Manager of Corporate Services, presented at the City Council meeting on April 12, 2022.

the City of Greater Sudbury approves the Gatchell Pool HVAC Upgrades additional funding request of $285,000 from the Capital General Holding Account Reserve, as outlined in the report entitled “Gatchell Pool HVAC Upgrades Additional Funding”, from the General Manager of Corporate Services presented at the Finance and Administration Committee meeting on April 19, 2022. Rules of Procedure A Recorded Vote was held: YEAS: (9) Councillor Montpellier, Councillor McCausland, Councillor Lapierre, Councillor Jakubo, Councillor Sizer, Councillor McIntosh, Councillor Cormier, Councillor Leduc, and Councillor Landry-Altmann ABSENT: (4) Councillor Signoretti, Councillor Vagnini, Councillor Kirwan, and Mayor Bigger

the City of Greater Sudbury’s Strategic Plan calls for optimizing asset service life through the establishment of maintenance plans while retiring old, costly, uneconomic assets; and WHEREAS facility rationalization supports the strategic goal of Asset Management and Service Excellence through the identification of opportunities to decommission or suspend operations of under-utilized assets while improving use of other facilities; and WHEREAS the majority of aquatic recreation facilities operated by the City of Greater Sudbury are 50 years old or older; and WHEREAS the current pools do not meet AODA requirements and were not built with modern amenities in mind; and WHEREAS the community's desired aquatic amenities have changed over time and there is a mismatch with the current provision; and AND WHEREAS the requirements to recommend closure of facilities or change of service provision require in-depth analysis; and THEREFORE BE IT RESOLVED that the Council of the City of Greater Sudbury directs staff to bring a report by the end of Q1 in 2023 on next steps to begin a comprehensive aquatics review that would rationalize and modernize aquatic recreation facilities in Greater Sudbury. Rules of Procedure A Recorded Vote was held: YEAS: (8) Councillor McCausland, Councillor Lapierre, Councillor Jakubo, Councillor Sizer, Councillor McIntosh, Councillor Cormier, Councillor Leduc, and Councillor Landry-Altmann NAYS: (1) Councillor Signoretti ABSENT: (4) Councillor Vagnini, Councillor

the City of Greater Sudbury approves property tax ratios as follows: Multi-Residential - 1.965000; Commercial - 1.912000; Industrial – 3.590481; Large Industrial - 4.167760; Pipeline – 2.179489; Farm – 0.200000; AND THAT the necessary Tax Ratio by-law and Tax Rate by-law be prepared as outlined in the report entitled “2022 Property Tax Policy”, from the General Manager of Corporate Services, presented at the Finance and Administration Committee Meeting on April 19, 2022.

the City of Greater Sudbury use capping and clawback tools as follows: Implement a 10% tax increase cap Implement a minimum annual increase of 10% of CVA level taxes for capped properties Move capped and clawed back properties within $500 of CVA taxes directly to CVA taxes Eliminate commercial and industrial properties that were at Current Value Assessment in 20 21 from the capping exercise Eliminate commercial and industrial properties that crossed betw een capping and clawback in 2021 from the capping exercise AND THAT the necessary by-law be prepared; AND THAT the following clawback percentages, as calculated by the Online Property Taxation Analysis (OPTA) System, be adopted by the City of Greater Sudbury: Commercial – 76 . 9406 % ; Industrial – 56.2678 %; AND THAT the City of Greater Sudbury approves the recommendations as outlined in the report entitled “2022 Property Tax Policy”, from the General Manager of Corporate Services, presented at the Finance and Administration Committee Meeting on April 19, 2022.

That the resolution be amended to include the following: “AND THAT the scope of work include hot-in-place asphalt treatments as an additional maintenance treatment to be permitted.” Rules of Procedure A Recorded Vote was held: YEAS: (5) Councillor Signoretti, Councillor Lapierre, Councillor Cormier, Councillor Leduc, and Councillor Landry-Altmann NAYS: (4) Councillor McCausland, Councillor Jakubo, Councillor Sizer, and Councillor McIntosh ABSENT: (4) Councillor Vagnini, Councillor Montpellier, Councillor Kirwan, and Mayor Bigger

amended: THAT the City of Greater Sudbury approves additional funding of $6 million from the Capital General Holding Account Reserve in order to supplement the road rehabilitation program in 2022 as outlined in the report entitled “2022 Supplemental Road Rehabilitation Program”, from the General Manager of Growth and Infrastructure, presented at the Finance and Administration Committee meeting on April 19, 2022; AND THAT the scope of work include hot-in-place asphalt treatments as an additional maintenance treatment to be permitted. Rules of Procedure A Recorded Vote was held: YEAS: (8) Councillor Signoretti, Councillor McCausland, Councillor Lapierre, Councillor Jakubo, Councillor McIntosh, Councillor Cormier, Councillor Leduc, and Councillor Landry-Altmann NAYS: (1) Councillor Sizer ABSENT: (4) Councillor Vagnini, Councillor Montpellier, Councillor Kirwan, and Mayor Bigger

THAT the City of Greater Sudbury moves to Closed Session to deal with one (1) Personal Matters (Identifiable Individual(s)) item regarding a performance review and one addendum to deal with one (1) Acquisition or Disposition of Land / Position, Plan or Instructions to be applied to Negotiations item regarding a property on Ramsey Lake Road, Sudbury in accordance with the Municipal Act, 2001, s. 239(2)(b), (c) and (k).

THAT the City of Greater Sudbury approves Consent Agenda item 9.1.1.

THAT the City of Greater Sudbury approves the write off of $493,443.39 of Provincial Offences Fines that have been deemed to be uncollectible as outlined in the report entitled, “Annual Provincial Offences Write Off”, from the General Manager of Corporate Services, presented at the City Council meeting on April 12, 2022.

THAT the City of Greater Sudbury approves the Gatchell Pool HVAC Upgrades additional funding request of $285,000 from the Capital General Holding Account Reserve, as outlined in the report entitled “Gatchell Pool HVAC Upgrades Additional Funding”, from the General Manager of Corporate Services presented at the Finance and Administration Committee meeting on April 19, 2022. Rules of Procedure A

WHEREAS the City of Greater Sudbury’s Strategic Plan calls for optimizing asset service life through the establishment of maintenance plans while retiring old, costly, uneconomic assets; and WHEREAS facility rationalization supports the strategic goal of Asset Management and Service Excellence through the identification of opportunities to decommission or suspend operations of under-utilized assets while improving use of other facilities; and WHEREAS the majority of aquatic recreation facilities operated by the City of Greater Sudbury are 50 years old or older; and WHEREAS the current pools do not meet AODA requirements and were not built with modern amenities in mind; and WHEREAS the community's desired aquatic amenities have changed over time and there is a mismatch with the current provision; and AND WHEREAS the requirements to recommend closure of facilities or change of service provision require in-depth analysis; and THEREFORE BE IT RESOLVED that the Council of the City of Greater Sudbury directs staff to bring a report by the end of Q1 in 2023 on next steps to begin a comprehensive aquatics review that would rationalize and modernize aquatic recreation facilities in Greater Sudbury. Rules of Procedure A

THAT the City of Greater Sudbury approves property tax ratios as follows: Multi-Residential - 1.965000; Commercial - 1.912000; Industrial – 3.590481; Large Industrial - 4.167760; Pipeline – 2.179489; Farm – 0.200000; AND THAT the necessary Tax Ratio by-law and Tax Rate by-law be prepared as outlined in the report entitled “2022 Property Tax Policy”, from the General Manager of Corporate Services, presented at the Finance and Administration Committee Meeting on April 19, 2022.

THAT the City of Greater Sudbury use capping and clawback tools as follows: a. Implement a 10% tax increase cap b. Implement a minimum annual increase of 10% of CVA level taxes for capped properties c. Move capped and clawed back properties within $500 of CVA taxes directly to CVA taxes d. Eliminate commercial and industrial properties that were at Current Value Assessment in 2021 from the capping exercise e. Eliminate commercial and industrial properties that crossed between capping and clawback in 2021 from the capping exercise AND THAT the necessary by-law be prepared; AND THAT the following clawback percentages, as calculated by the Online Property Taxation Analysis (OPTA) System, be adopted by the City of Greater Sudbury: Commercial – 76.9406%; Industrial – 56.2678%; AND THAT the City of Greater Sudbury approves the recommendations as outlined in the report entitled “2022 Property Tax Policy”, from the General Manager of Corporate Services, presented at the Finance and Administration Committee Meeting on April 19, 2022.

That the resolution be amended to include the following: “AND THAT the scope of work include hot-in-place asphalt treatments as an additional maintenance treatment to be permitted.” Rules of Procedure A

As amended: THAT the City of Greater Sudbury approves additional funding of $6 million from the Capital General Holding Account Reserve in order to supplement the road rehabilitation program in 2022 as outlined in the report entitled “2022 Supplemental Road Rehabilitation Program”, from the General Manager of Growth and Infrastructure, presented at the Finance and Administration Committee meeting on April 19, 2022; AND THAT the scope of work include hot-in-place asphalt treatments as an additional maintenance treatment to be permitted. Rules of Procedure A