Finance and Administration Committee Meeting

the City of Greater Sudbury moves to Closed Session to deal with one (1) Information Supplied in Confidence by Government item regarding Junction East in accordance with the Municipal Act, 2001 , s. 239(2)(h).

the City of Greater Sudbury approves Consent Agenda item 9.1.1.

the City of Greater Sudbury approve the Healthy Community Initiative Fund requests, as outlined in the report entitled “Healthy Community Initiative Fund Applications – June 21, 2022”, from the General Manager of Community Development, as presented at the Finance and Administration Committee meeting on June 21, 2022; AND THAT the City of Greater Sudbury direct staff to prepare a by-law to implement the recommended changes.

That the City of Greater Sudbury directs staff to cancel or reduce the property tax account balance to the recommended amounts relating to properties identified in the report Cancellation or Reduction of Taxes Under Section 354 of the Municipal Act, 2001 by the General Manager of Corporate Services as presented at the Finance and Administration Committee on June 21, 2022.

the amount of 3.7% be replaced with the amount of 3.5%. Rules of Procedure A Recorded Vote was held: YEAS: (5) Councillor Signoretti, Councillor Vagnini, Councillor Montpellier, Councillor Lapierre, and Councillor Jakubo NAYS: (7) Councillor McCausland, Councillor Kirwan, Councillor Sizer, Councillor McIntosh, Councillor Cormier, Councillor Landry-Altmann, and Mayor Bigger ABSENT: (1) Councillor Leduc

the City of Greater Sudbury directs staff to prepare a 2023 Business Plan that includes an operating budget for all tax supported services which considers: The cost of providing provincially mandated and cost shared programs; The cost associated with growth in infrastructure that is operated and maintained by the City; An estimate of assessment growth; and Recommendations for changes to service levels and/or non-tax revenues so that the level of taxation in 2023 produces no more than a 3.7% property tax increase over 2022 taxation levels, in accordance with the long-term financial plan. Rules of Procedure A Recorded Vote was held: YEAS: (9) Councillor McCausland, Councillor Kirwan, Councillor Lapierre, Councillor Jakubo, Councillor Sizer, Councillor McIntosh, Councillor Cormier, Councillor Landry-Altmann, and Mayor Bigger NAYS: (3) Councillor Signoretti, Councillor Vagnini, and Councillor Montpellier ABSENT: (1) Councillor Leduc

the City of Greater Sudbury directs staff to develop the 2023 Capital Budget based on an assessment of the community's highest priority needs consistent with the application of prioritization criteria that considers: Financial affordability; Financial commitments and workload requirements in future periods for multi-year projects; The impact on operating costs associated with new projects; The probability and potential consequences of asset failure; and The financial cost and potential service impacts of deferring projects. Rules of Procedure A Recorded Vote was held: YEAS: (11) Councillor Signoretti, Councillor Montpellier, Councillor McCausland, Councillor Kirwan, Councillor Lapierre, Councillor Jakubo, Councillor Sizer, Councillor McIntosh, Councillor Cormier, Councillor Landry-Altmann, and Mayor Bigger NAYS: (1) Councillor Vagnini ABSENT: (1) Councillor Leduc

the City of Greater Sudbury directs staff to prepare a 2023 Business Plan for Water and Wastewater Services that includes: The cost of maintaining current approved programs at current service levels based on anticipated production volumes; The cost associated with legislative changes and requirements; The cost associated with growth in infrastructure operated and maintained by the City; A reasonable estimate of water consumption; and A rate increase not to exceed 4.8%, consistent with the Water and Wastewater Long-Range Financial Plan approved by the Finance and Administration Committee on June 4, 2019. Rules of Procedure A Recorded Vote was held: YEAS: (9) Councillor McCausland, Councillor Kirwan, Councillor Lapierre, Councillor Jakubo, Councillor Sizer, Councillor McIntosh, Councillor Cormier, Councillor Landry-Altmann, and Mayor Bigger NAYS: (3) Councillor Signoretti, Councillor Vagnini, and Councillor Montpellier ABSENT: (1) Councillor Leduc

the City of Greater Sudbury directs staff to provide recommendations for changes to 2023 user fees for property tax-supported services that reflect: The full cost of providing the program or services including capital assets, net of any subsidy approved by Council; Increased reliance on non-tax revenue; and Development of new fees for municipal services currently funded by the tax levy. Rules of Procedure A Recorded Vote was held: YEAS: (9) Councillor McCausland, Councillor Kirwan, Councillor Lapierre, Councillor Jakubo, Councillor Sizer, Councillor McIntosh, Councillor Cormier, Councillor Landry-Altmann, and Mayor Bigger NAYS: (3) Councillor Signoretti, Councillor Vagnini, and Councillor Montpellier ABSENT: (1) Councillor Leduc

staff present any service enhancements, changes in services, or new service proposals as Business Cases for consideration by the Finance and Administration Committee on a case-by-case basis, subject to the following conditions; All businesses cases must be approved by resolution of the Finance and Administration Committee to be incorporated into the 2023 Budget Document; and Any business case with a value of $100,000 or less be incorporated into the base budget where the Executive Leadership Team supports the change, with a summary of such changes disclosed to the Finance and Administration Committee in the budget document; Rules of Procedure A Recorded Vote was held: YEAS: (11) Councillor Signoretti, Councillor Montpellier, Councillor McCausland, Councillor Kirwan, Councillor Lapierre, Councillor Jakubo, Councillor Sizer, Councillor McIntosh, Councillor Cormier, Councillor Landry-Altmann, and Mayor Bigger NAYS: (1) Councillor Vagnini ABSENT: (1) Councillor Leduc

the resolution be amended to include the following: AND FURTHER THAT each service partner be requested to consider service adjustments that minimize its funding request in recognition of the extraordinary financial pressure all public sector organizations are currently navigating. Rules of Procedure A Recorded Vote was held: YEAS: (6) Councillor Signoretti, Councillor Vagnini, Councillor McCausland, Councillor Jakubo, Councillor McIntosh, and Councillor Cormier NAYS: (6) Councillor Montpellier, Councillor Kirwan, Councillor Lapierre, Councillor Sizer, Councillor Landry-Altmann, and Mayor Bigger ABSENT: (1) Councillor Leduc

the City of Greater Sudbury requests its Service Partners (Greater Sudbury Police Services, Nickel District Conservation Authority, Greater Sudbury Public Library Board, Public Health Sudbury & Districts) to follow the same 2023 Budget directions approved for the City of Greater Sudbury’s municipal services when preparing their 2023 municipal funding request as outlined in the report entitled “2023 Budget Direction”, from the General Manager of Corporate Services, presented at the Finance and Administration Committee meeting on June 21, 2022. Rules of Procedure A Recorded Vote was held: YEAS: (10) Councillor Signoretti, Councillor McCausland, Councillor Kirwan, Councillor Lapierre, Councillor Jakubo, Councillor Sizer, Councillor McIntosh, Councillor Cormier, Councillor Landry-Altmann, and Mayor Bigger NAYS: (2) Councillor Vagnini, and Councillor Montpellier ABSENT: (1) Councillor Leduc

THAT the City of Greater Sudbury moves to Closed Session to deal with one (1) Information Supplied in Confidence by Government item regarding Junction East in accordance with the Municipal Act, 2001, s. 239(2)(h).

THAT the City of Greater Sudbury approves Consent Agenda item 9.1.1.

THAT the City of Greater Sudbury approve the Healthy Community Initiative Fund requests, as outlined in the report entitled “Healthy Community Initiative Fund Applications – June 21, 2022”, from the General Manager of Community Development, as presented at the Finance and Administration Committee meeting on June 21, 2022; AND THAT the City of Greater Sudbury direct staff to prepare a by- law to implement the recommended changes.

THAT the amount of 3.7% be replaced with the amount of 3.5%. Rules of Procedure A

THAT the City of Greater Sudbury directs staff to prepare a 2023 Business Plan that includes an operating budget for all tax supported services which considers: a. The cost of providing provincially mandated and cost shared programs; b. The cost associated with growth in infrastructure that is operated and maintained by the City; c. An estimate of assessment growth; and d. Recommendations for changes to service levels and/or non-tax revenues so that the level of taxation in 2023 produces no more than a 3.7% property tax increase over 2022 taxation levels, in accordance with the long-term financial plan. Rules of Procedure A

THAT the City of Greater Sudbury directs staff to develop the 2023 Capital Budget based on an assessment of the community's highest priority needs consistent with the application of prioritization criteria that considers: a. Financial affordability; b. Financial commitments and workload requirements in future periods for multi-year projects; c. The impact on operating costs associated with new projects; d. The probability and potential consequences of asset failure; and e. The financial cost and potential service impacts of deferring projects. Rules of Procedure A

THAT the City of Greater Sudbury directs staff to prepare a 2023 Business Plan for Water and Wastewater Services that includes: a. The cost of maintaining current approved programs at current service levels based on anticipated production volumes; b. The cost associated with legislative changes and requirements; c. The cost associated with growth in infrastructure operated and maintained by the City; d. A reasonable estimate of water consumption; and e. A rate increase not to exceed 4.8%, consistent with the Water and Wastewater Long-Range Financial Plan approved by the Finance and Administration Committee on June 4, 2019. Rules of Procedure A

THAT the City of Greater Sudbury directs staff to provide recommendations for changes to 2023 user fees for property tax- supported services that reflect: a. The full cost of providing the program or services including capital assets, net of any subsidy approved by Council; b. Increased reliance on non-tax revenue; and c. Development of new fees for municipal services currently funded by the tax levy. Rules of Procedure A

THAT staff present any service enhancements, changes in services, or new service proposals as Business Cases for consideration by the Finance and Administration Committee on a case-by-case basis, subject to the following conditions; a. All businesses cases must be approved by resolution of the Finance and Administration Committee to be incorporated into the 2023 Budget Document; and b. Any business case with a value of $100,000 or less be incorporated into the base budget where the Executive Leadership Team supports the change, with a summary of such changes disclosed to the Finance and Administration Committee in the budget document; Rules of Procedure A

THAT the resolution be amended to include the following: AND FURTHER THAT each service partner be requested to consider service adjustments that minimize its funding request in recognition of the extraordinary financial pressure all public sector organizations are currently navigating. Rules of Procedure A

THAT the City of Greater Sudbury requests its Service Partners (Greater Sudbury Police Services, Nickel District Conservation Authority, Greater Sudbury Public Library Board, Public Health Sudbury & Districts) to follow the same 2023 Budget directions approved for the City of Greater Sudbury’s municipal services when preparing their 2023 municipal funding request as outlined in the report entitled “2023 Budget Direction”, from the General Manager of Corporate Services, presented at the Finance and Administration Committee meeting on June 21, 2022. Rules of Procedure A