Community and Emergency Services Committee Meeting

the City of Greater Sudbury approves Consent Agenda item 4.1.1.

the City of Greater Sudbury approves the Healthy Community Initiative Fund requests, as outlined in the report entitled “Healthy Community Initiative Fund Applications – February 20, 2024”, from the General Manager of Community Development, presented at the Community and Emergency Services Committee meeting on February 20, 2024; AND THAT the City of Greater Sudbury directs staff to present a by-law to authorize the grants recommended in the report.

the Electronic Document Management (EDM) system shall improve the user experience, administrative efficiencies and process optimization through the digitization of paper into digital records ; WHEREAS Nimble Digital Information Strategies (Nimble) is the vendor of record for the Province of Ontario and several other municipalities that have implemented an EDM system for Ontario Works document management; WHEREAS Nimble has specific expertise in providing EDM services to Ontario Works offices, including the necessary technical expertise with the Province’s proprietary applications (SAMS, OPSDocs) and it is anticipated that adopting the already established processes and workflows would greatly reduce the overall cost of initial start-up and implementation THAT the City of Greater Sudbury approves the non-competitive (single source) contract and standing offer a greement.

as part of 2022 budget deliberations, City Council approved a business case relating to the construction of the Valley East Twin Pad Multipurpose Sports Complex, and committed $9.2 million of funding for the project, conditional on securing funding in the amount of $20 million from senior levels of government; AND WHEREAS the City of Greater Sudbury made application to the Green and Inclusive Community Buildings program for $21.2 million in federal funding which was not successful; AND WHEREAS the updated estimated total project cost of the Valley East Twin Pad Multipurpose Sports Complex has increased to $40.2 million as of January 2023; THEREFORE BE IT RESOLVED that the City of Greater Sudbury directs staff to present a report by June 2024 to the Community and Emergency Services Committee providing information on the following, with the intent of reducing the City’s financial obligations to realize the project: recent multi-pad arena projects from other jurisdictions in Ontario and Canada; alternate approaches to arena construction; public-private approaches to community sports venues.

as City Council’s strategic objective to Create a Healthier and More Vibrant Community includes ideas and opportunities that allow residents to make personal connections with the city as a whole, leading to outcomes that they are integral to, and partly responsible for, the community’s success; AND WHEREAS many Ontario and Canadian municipalities have youth advisory committees to provide a youth perspective on municipal services and projects while providing leadership experience for youth; THEREFORE BE IT RESOLVED that the City of Greater Sudbury directs staff to present a report by Q3 2024 to the Community and Emergency Services Committee providing information on the following: a summary of local youth related initiatives and networks in Greater Sudbury; best practices from other provincial/national jurisdictions on municipal youth committees; a proposed terms of reference for a youth advisory panel for the City of Greater Sudbury, focusing on youth involvement with local government, civics, and leadership development.

THAT the City of Greater Sudbury approves Consent Agenda item 4.1.1.

THAT the City of Greater Sudbury approves the Healthy Community Initiative Fund requests, as outlined in the report entitled “Healthy Community Initiative Fund Applications – February 20, 2024”, from the General Manager of Community Development, presented at the Community and Emergency Services Committee meeting on February 20, 2024; AND THAT the City of Greater Sudbury directs staff to present a by- law to authorize the grants recommended in the report.

WHEREAS the Electronic Document Management (EDM) system shall improve the user experience, administrative efficiencies and process optimization through the digitization of paper into digital records; WHEREAS Nimble Digital Information Strategies (Nimble) is the vendor of record for the Province of Ontario and several other municipalities that have implemented an EDM system for Ontario Works document management; WHEREAS Nimble has specific expertise in providing EDM services to Ontario Works offices, including the necessary technical expertise with the Province’s proprietary applications (SAMS, OPSDocs) and it is anticipated that adopting the already established processes and workflows would greatly reduce the overall cost of initial start-up and implementation THAT the City of Greater Sudbury approves the non-competitive (single source) contract and standing offer agreement.

WHEREAS as part of 2022 budget deliberations, City Council approved a business case relating to the construction of the Valley East Twin Pad Multipurpose Sports Complex, and committed $9.2 million of funding for the project, conditional on securing funding in the amount of $20 million from senior levels of government; AND WHEREAS the City of Greater Sudbury made application to the Green and Inclusive Community Buildings program for $21.2 million in federal funding which was not successful; AND WHEREAS the updated estimated total project cost of the Valley East Twin Pad Multipurpose Sports Complex has increased to $40.2 million as of January 2023; THEREFORE BE IT RESOLVED that the City of Greater Sudbury directs staff to present a report by June 2024 to the Community and Emergency Services Committee providing information on the following, with the intent of reducing the City’s financial obligations to realize the project:  recent multi-pad arena projects from other jurisdictions in Ontario and Canada;  alternate approaches to arena construction;  public-private approaches to community sports venues.

WHEREAS as City Council’s strategic objective to Create a Healthier and More Vibrant Community includes ideas and opportunities that allow residents to make personal connections with the city as a whole, leading to outcomes that they are integral to, and partly responsible for, the community’s success; AND WHEREAS many Ontario and Canadian municipalities have youth advisory committees to provide a youth perspective on municipal services and projects while providing leadership experience for youth; THEREFORE BE IT RESOLVED that the City of Greater Sudbury directs staff to present a report by Q3 2024 to the Community and Emergency Services Committee providing information on the following:  a summary of local youth related initiatives and networks in Greater Sudbury;  best practices from other provincial/national jurisdictions on municipal youth committees;  a proposed terms of reference for a youth advisory panel for the City of Greater Sudbury, focusing on youth involvement with local government, civics, and leadership development.