Finance and Administration Committee Meeting

the City of Greater Sudbury move to Closed Session to deal with one Personal Matters (Identifiable Individual(s)) item regarding a performance review in accordance with the Municipal Act, 2001 , par. 239(2)(b).

the City of Greater Sudbury approves the 2025 performance objectives in accordance with the annual process established for managing the Chief Administrative Officer’s performance as outlined in the report entitled “2024 Fourth Quarter Performance Update and 2025 CAO Performance Objectives”, from the Interim Chief Administrative Officer presented at the Finance & Administration Committee meeting on March 18, 2025.

the City of Greater Sudbury appoints Councillor McIntosh as Chair and Councillor Cormier as Vice-Chair of the Finance and Administration Committee for the term ending November 14, 2026, as outlined in the report entitled “Appointment of Chair and Vice-Chair – Finance and Administration Committee”, from the General Manager of Corporate services, presented at the Finance and Administration Committee Meeting on March 18, 2025.

the City of Greater Sudbury Councillors are each provided with an annual office expense budget to cover the cost of items such as office supplies, printing and postage, meals, travel and meeting expenses incurred in the course carrying out their Councillor duties; AND WHEREAS prior to and in 2016 the Councillors were provided with an office expense budget of $10,489 each annually which was reduced in 2017, and now stands at $9,180; AND WHEREAS the cost of expenses such as printing and postage to communicate with constituents, office supplies and travel for professional development has increased significantly, making it increasingly challenging for Councillors to stay within the set budget which has remained at the same level for many years; THEREFORE BE IT RESOLVED that the City of Greater Sudbury directs that staff present a business case during the 2026 budget deliberations for Council’s consideration to increase the Councillors’ individual office expense budgets to an amount that reflects inflationary increases for similar eligible expenses in other CGS lines of business.

the United States government, for a number of months, has continued to threaten the imposition of significant tariffs on Canadian goods; AND WHEREAS many Canadian municipalities wish to take steps to support the Canadian economy, Canadian businesses and protect local jobs; AND WHEREAS Council for the City of Greater Sudbury passed motion CC2025-51 on February 18, 2025 to request guidance from the federal and provincial governments with respect to acquisition of goods from the United States, to direct staff to develop a framework to prioritize acquisitions from countries other than the United States and to encourage senior levels of government to consider stimulus funding to assist Canadian companies impacted by the tariffs; NOW THEREFORE BE IT RESOLVED THAT staff be directed to present amendments to the City’s Purchasing Bylaw at the April 22 nd meeting of the Finance & Administration Committee that will provide strategies to enable the City to prioritize procurement from Canadian and non-US entities while such tariffs are in effect or are still being threatened, wherever possible recognizing that certain Goods and Services may only be available in the United States; AND THAT such strategies include a review of different CGS purchasing processes and their related thresholds to maximize the ability to purchase Goods and Services from Canadian sources; AND THAT the review incorporate a definition of “Canadian or non-US Supplier” into its purchasing policy which includes require

THAT the City of Greater Sudbury move to Closed Session to deal with one Personal Matters (Identifiable Individual(s)) item regarding a performance review in accordance with the Municipal Act, 2001, par. 239(2)(b).

THAT the City of Greater Sudbury approves the 2025 performance objectives in accordance with the annual process established for managing the Chief Administrative Officer’s performance as outlined in the report entitled “2024 Fourth Quarter Performance Update and 2025 CAO Performance Objectives”, from the Interim Chief Administrative Officer presented at the Finance & Administration Committee meeting on March 18, 2025.

THAT the City of Greater Sudbury appoints Councillor McIntosh as Chair and Councillor Cormier as Vice-Chair of the Finance and Administration Committee for the term ending November 14, 2026, as outlined in the report entitled “Appointment of Chair and Vice-Chair – Finance and Administration Committee”, from the General Manager of Corporate services, presented at the Finance and Administration Committee Meeting on March 18, 2025.

WHEREAS the City of Greater Sudbury Councillors are each provided with an annual office expense budget to cover the cost of items such as office supplies, printing and postage, meals, travel and meeting expenses incurred in the course carrying out their Councillor duties; AND WHEREAS prior to and in 2016 the Councillors were provided with an office expense budget of $10,489 each annually which was reduced in 2017, and now stands at $9,180; AND WHEREAS the cost of expenses such as printing and postage to communicate with constituents, office supplies and travel for professional development has increased significantly, making it increasingly challenging for Councillors to stay within the set budget which has remained at the same level for many years; THEREFORE BE IT RESOLVED that the City of Greater Sudbury directs that staff present a business case during the 2026 budget deliberations for Council’s consideration to increase the Councillors’ individual office expense budgets to an amount that reflects inflationary increases for similar eligible expenses in other CGS lines of business.

WHEREAS the United States government, for a number of months, has continued to threaten the imposition of significant tariffs on Canadian goods; AND WHEREAS many Canadian municipalities wish to take steps to support the Canadian economy, Canadian businesses and protect local jobs; AND WHEREAS Council for the City of Greater Sudbury passed motion CC2025-51 on February 18, 2025 to request guidance from the federal and provincial governments with respect to acquisition of goods from the United States, to direct staff to develop a framework to prioritize acquisitions from countries other than the United States and to encourage senior levels of government to consider stimulus funding to assist Canadian companies impacted by the tariffs; NOW THEREFORE BE IT RESOLVED THAT staff be directed to present amendments to the City’s Purchasing Bylaw at the April 22 nd meeting of the Finance & Administration Committee that will provide strategies to enable the City to prioritize procurement from Canadian and non-US entities while such tariffs are in effect or are still being threatened, wherever possible recognizing that certain Goods and Services may only be available in the United States; AND THAT such strategies include a review of different CGS purchasing processes and their related thresholds to maximize the ability to purchase Goods and Services from Canadian sources; AND THAT the review incorporate a definition of “Canadian or non-US Supplier” into its purchasing policy which includes