Finance and Administration Committee Meeting

the rules of procedure regarding automatic adjournment be suspended for the 2024-2025 budget meetings of the Finance and Administration Committee.

the municipal share of the Public Health Sudbury & Districts 2024-2025 budget in the gross expenditure amount of $16,844,039 and a net property tax levy requirement of $16,844,039, be approved, subject to the following: a) An increase in the Public Health Sudbury & Districts 2024-2025 budget of $1,611,260 Rules of Procedure A Roll Call vote was held: YEAS: (8) Councillor Signoretti, Councillor Lapierre, Councillor Sizer, Councillor McIntosh, Councillor Cormier, Councillor Leduc, Councillor Landry-Altmann, and Mayor Lefebvre NAYS: (3) Councillor Parent, Councillor Fortin, and Councillor Labbee ABSENT: (2) Councillor Vagnini, and Councillor Montpellier

By-law 2015-217 indicates that the annual budget of the Office of the Auditor General shall be equal or greater than .065% of the annual operating budget of the City; AND WHEREAS this level of funding exceeds the requirements of the Office of the Auditor General; THEREFORE BE IT RESOLVED THAT staff be directed to present a By-Law to amend By-law 2015-217 to revise the minimum annual funding of the Auditor General's Office to .0625% of the recommended annual operating budget of the City commencing with 2024 representing a reduction in the Auditor General’s tax supported budget of $19,474 for 2024, and $20,104 for 2025.

the 2024-2025 Budget be amended to include funding for the supervised consumption site for the first six months of 2024 with a 2024 net levy impact of $450,000 and that staff be directed to engage with Public Health Sudbury & Districts and Reseau Access Network to consider the potential relocation of the services to a site that is more accessible to its clients; AND THAT the 2023 anticipated year end surplus of $255,500 be contributed to Tax Rate Stabilization Reserve committed for costs associated with the Supervised Consumption site in 2024 for a total net levy effect of $194,500.

the 2024-2025 budget be amended for the change of Cambrian and Chelmsford Arenas from a Class 2 Arena to a Class 3 Arena resulting in a net levy reduction of $100,000 in 2024 and 2025, respectively.

the following business cases be

That the 2024-2025 Budget be amended as follows: That currently budgeted overtime hours in 2024 and 2025 in all departments be reduced by 25% for an anticipated reduction of $703,518 and $748,833 for 2024 and 2025, respectively; That each department prepare a report in 2024 detailing the potential impact on service levels, if any, created by this reduction in overtime hours and a business case for any additional overtime hours required to mitigate against these impacts; and, That the money saved by this reduction be held in the tax rate stabilization fund. Councillor Fortin withdrew her amendment. Rules of Procedure Councillor Fortin moved to amend the resolution. The following amendment was presented:

That the 2024-2025 Budget be amended as follows: That all existing discretionary grants and operating subsidies, including but not limited to HCI Funds, Arts, Cultural and Community Grants, be reduced by 25% in both 2024 and 2025 for a net levy reduction of $1,182,726 and $1,185,722 for 2024 and 2025, respectively; That the maximum amount provided to any one group be limited to no more than 75% of their previous amount. Councillor Fortin withdrew her amendment. At 2:25 p.m. the Committee recessed. At 3:09 p.m. the Committee reconvened. Rules of Procedure Councillor Fortin moved to amend the resolution. The following amendment was presented:

the $300,000 identified as a levy savings from the Homelessness Prevention Program (HPP) be reincluded to the base budget for 2024 and 2025 for a net levy increase of $300,000; AND THAT staff identify the best use of these funds in the Roadmap to End Homelessness Report to be brought back to City Council at the end of the first quarter in 2024.

the 2024-2025 Budget be amended to include the business case entitles “Provide Free Transit Service to Seniors on Tuesdays in June” as outlined on page 256 of the 2024-2025 budget document with a net levy impact of zero.

the 2024-2025 Budget be amended to include the following business cases: Convert Contract Waste Collection Foreperson and Field Officer to Permanent Full-Time as outlined on page 258 Convert Seasonal Leisure Programs Supervisors to One Full-Time Position as outlined on page 260 Convert Two Employee Compensation Specialist from Contract to Permanent as outlined on page 262 Convert Talent Acquisition Specialist from Contract to Permanent as outlined on page 265 Convert Contract Corporate Security Clerk to Permanent as outlined on page 342 with a 2024 net levy impact of $58,661 and a 2025 net levy impact of $63,976

the 2024-2025 Budget be amended to include the business case entitled "Hire Two Additional Full-Time Emergency Vehicle Technicians" as outlined on page 268 of the 2024-2025 budget document, subject to: THAT the business case be amended to adjust the on-going reduction in part-time wages to $171,846 in 2024 and $177,001 in 2025 for a net levy impact of $0.

the 2024-2025 Budget be amended to include the business case entitled "Contract in Street Sweeping" as outlined on page 272 of the 2024-2025 budget document with a 2024 net levy reduction of $171,389 and a 2025 net levy increase of $388,037.

the 2024-2025 Budget be amended to include business case entitled “Hire Eight Additional Full-Time Firefighters” as outlined on page 282 of the 2024-2025 budget document, subject to: THAT the business case be amended to solely hire 4 additional firefighters in 2024 and staff prepare a business case for the 2026 budget to hire an additional 4 firefighters leaving a 2024 net levy impact of $219,017 and a 2025 net levy impact of $507,785; AND THAT the business case reflect an implementation date of July 1, 2024. Rules of Procedure Roll Call vote was held: YEAS: (11) Councillor Signoretti, Councillor Lapierre, Councillor Sizer, Councillor McIntosh, Councillor Cormier, Councillor Leduc, Councillor Landry-Altmann, Councillor Parent, Councillor Fortin, Councillor Labbee, and Mayor Lefebvre ABSENT: (2) Councillor Vagnini, and Councillor Montpellier

THAT the rules of procedure regarding automatic adjournment be suspended for the 2024-2025 budget meetings of the Finance and Administration Committee.

THAT the municipal share of the Public Health Sudbury & Districts 2024- 2025 budget in the gross expenditure amount of $16,844,039 and a net property tax levy requirement of $16,844,039, be approved, subject to the following: a) An increase in the Public Health Sudbury & Districts 2024-2025 budget of $1,611,260 Rules of Procedure A Roll Call vote was held: YEAS: (8): Councillor Signoretti, Councillor Lapierre, Councillor Sizer, Councillor McIntosh, Councillor Cormier, Councillor Leduc, Councillor Landry-Altmann, and Mayor Lefebvre NAYS: (3): Councillor Fortin, Councillor Parent, and Councillor Labbee ABSENT: (2): Councillor Vagnini, and Councillor Montpellier

WHEREAS By-law 2015-217 indicates that the annual budget of the Office of the Auditor General shall be equal or greater than .065% of the annual operating budget of the City; AND WHEREAS this level of funding exceeds the requirements of the Office of the Auditor General; THEREFORE BE IT RESOLVED THAT staff be directed to present a By- Law to amend By-law 2015-217 to revise the minimum annual funding of the Auditor General's Office to .0625% of the recommended annual operating budget of the City commencing with 2024 representing a reduction in the Auditor General’s tax supported budget of $19,474 for 2024, and $20,104 for 2025.

THAT the 2024-2025 Budget be amended to include funding for the supervised consumption site for the first six months of 2024 with a 2024 net levy impact of $450,000 and that staff be directed to engage with Public Health Sudbury & Districts and Reseau Access Network to consider the potential relocation of the services to a site that is more accessible to its clients; AND THAT the 2023 anticipated year end surplus of $255,500 be contributed to Tax Rate Stabilization Reserve committed for costs associated with the Supervised Consumption site in 2024 for a total net levy effect of $194,500.

THAT the 2024-2025 budget be amended for the change of Cambrian and Chelmsford Arenas from a Class 2 Arena to a Class 3 Arena resulting in a net levy reduction of $100,000 in 2024 and 2025, respectively.

THAT the following business cases be

THAT the $300,000 identified as a levy savings from the Homelessness Prevention Program (HPP) be reincluded to the base budget for 2024 and 2025 for a net levy increase of $300,000; AND THAT staff identify the best use of these funds in the Roadmap to End Homelessness Report to be brought back to City Council at the end of the first quarter in 2024.

THAT the 2024-2025 Budget be amended to include the business case entitles “Provide Free Transit Service to Seniors on Tuesdays in June” as outlined on page 256 of the 2024-2025 budget document with a net levy impact of zero.

THAT the 2024-2025 Budget be amended to include the following business cases:  Convert Contract Waste Collection Foreperson and Field Officer to Permanent Full-Time as outlined on page 258  Convert Seasonal Leisure Programs Supervisors to One Full-Time Position as outlined on page 260  Convert Two Employee Compensation Specialist from Contract to Permanent as outlined on page 262  Convert Talent Acquisition Specialist from Contract to Permanent as outlined on page 265  Convert Contract Corporate Security Clerk to Permanent as outlined on page 342 with a 2024 net levy impact of $58,661 and a 2025 net levy impact of $63,976

THAT the 2024-2025 Budget be amended to include the business case entitled "Hire Two Additional Full-Time Emergency Vehicle Technicians" as outlined on page 268 of the 2024-2025 budget document, subject to: THAT the business case be amended to adjust the on-going reduction in part-time wages to $171,846 in 2024 and $177,001 in 2025 for a net levy impact of $0.

THAT the 2024-2025 Budget be amended to include the business case entitled "Contract in Street Sweeping" as outlined on page 272 of the 2024-2025 budget document with a 2024 net levy reduction of $171,389 and a 2025 net levy increase of $388,037.

THAT the 2024-2025 Budget be amended to include business case entitled “Hire Eight Additional Full-Time Firefighters” as outlined on page 282 of the 2024-2025 budget document, subject to: THAT the business case be amended to solely hire 4 additional firefighters in 2024 and staff prepare a business case for the 2026 budget to hire an additional 4 firefighters leaving a 2024 net levy impact of $219,017 and a 2025 net levy impact of $507,785; AND THAT the business case reflect an implementation date of July 1, 2024. Rules of Procedure Roll Call vote was held: YEAS: (11): Councillor Signoretti, Councillor Fortin, Councillor Parent, Councillor Lapierre, Councillor Labbee, Councillor Sizer, Councillor McIntosh, Councillor Cormier, Councillor Leduc, Councillor Landry- Altmann, and Mayor Lefebvre ABSENT: (2): Councillor Vagnini, and Councillor Montpellier