Finance and Administration Committee Meeting

the City of Greater Sudbury moves to Closed Session to deal with one (1) Personal Matters (Identifiable Individual(s)) item regarding a performance review and one (1) Acquisition or Disposition of Land item regarding the Event Centre in accordance with the Municipal Act, 2001, par. 239(2)(b) and (c).

the City of Greater Sudbury approves Consent Agenda items 9.1.1.

the City of Greater Sudbury approves the Healthy Community Initiative Fund requests, as outlined in the report entitled “Healthy Community Initiative Fund Applications – July 10, 2023”, from the General Manager of Community Development, presented at the Finance and Administration Committee meeting on July 10, 2023; AND THAT the City of Greater Sudbury directs staff to present a by-law to authorize the grants recommended in the report.

the City of Greater Sudbury approves the Contract Award for the Construction of the Pioneer Manor Bed Redevelopment with M. Sullivan & Son Ltd for a Contract Price in the amount of $80,460,000, in accordance with the terms and conditions of the Bid Solicitation and the Ministry of Long-Term Care Development Agreement requirements, from the General Manager of Community Development, as presented at the Finance and Administration Committee meeting on July 10, 2023; AND THAT the total project budget be approved in the amount of $92,972,553 which is an overall increase of $29,092,553; AND THAT staff be directed to bring back a financing plan for the $15,674,873 in late September or October of this year.

the City of Greater Sudbury approves the Development Cost Sharing Application by Bluerock 507 Kingsway Inc. for the widening of the Kingsway from Argyle Avenue to approximately 26 m east of the intersection of Kitchener Avenue to provide a centre left turn lane onto Kitchener Avenue, subject to parameters outlined in the report entitled “Development Cost Sharing Application for a Center Left Turn Lane on the Kingsway and Road Improvements on Kitchener Avenue” , from the General Manager of Growth and Infrastructure, presented at the Finance and Administration Committee meeting on July 10, 2023; AND THAT the City of Greater Sudbury approves the Development Cost Sharing Application by Bluerock 507 Kingsway Inc. for the rehabilitation of Kitchener Avenue from the Kingsway to the southerly limits of Kitchener Avenue, including 46m of storm sewer upgrades along the east side of Kitchener Avenue, but excluding the westerly boulevard restoration; AND THAT the General Manager of Growth and Infrastructure be directed to negotiate and enter into a Cost Sharing Agreement with Bluerock 507 Kingsway Inc.; AND THAT the City’s portion of the Cost Sharing of up to $714,000 be funded from the 2024 Budget.

the City of Greater Sudbury approves the recommended changes to the Contract Award Report as outlined in the report entitled “2023 Q1 Purchasing Contract Awards” from the General Manager of Corporate Services, presented at the Finance and Administration Committee meeting on July 10, 2023; AND THAT the City of Greater Sudbury directs Staff to update By-law 2014-1 Purchasing By-Law as recommended in the report.

the resolution be amended to replace the wording after the word “commencing” with “at 1:00 p.m. on December 18, 2023 and at 9:30 a.m. on December 19, 2023.”

Amended: THAT staff be directed to schedule budget deliberations for the Finance and Administration Committee during the daytime commencing at 1:00 p.m. on December 18, 2023 and at 9:30 a.m. on December 19, 2023.

THAT the City of Greater Sudbury moves to Closed Session to deal with one (1) Personal Matters (Identifiable Individual(s)) item regarding a performance review and one (1) Acquisition or Disposition of Land item regarding the Event Centre in accordance with the Municipal Act, 2001, par. 239(2)(b) and (c).

THAT the City of Greater Sudbury approves Consent Agenda items 9.1.1.

THAT the City of Greater Sudbury approves the Healthy Community Initiative Fund requests, as outlined in the report entitled “Healthy Community Initiative Fund Applications – July 10, 2023”, from the General Manager of Community Development, presented at the Finance and Administration Committee meeting on July 10, 2023; AND THAT the City of Greater Sudbury directs staff to present a by-law to authorize the grants recommended in the report.

THAT the City of Greater Sudbury approves the Contract Award for the Construction of the Pioneer Manor Bed Redevelopment with M. Sullivan & Son Ltd for a Contract Price in the amount of $80,460,000, in accordance with the terms and conditions of the Bid Solicitation and the Ministry of Long-Term Care Development Agreement requirements, from the General Manager of Community Development, as presented at the Finance and Administration Committee meeting on July 10, 2023; AND THAT the total project budget be approved in the amount of $92,972,553 which is an overall increase of $29,092,553; AND THAT staff be directed to bring back a financing plan for the $15,674,873 in late September or October of this year.

THAT the City of Greater Sudbury approves the Development Cost Sharing Application by Bluerock 507 Kingsway Inc. for the widening of the Kingsway from Argyle Avenue to approximately 26 m east of the intersection of Kitchener Avenue to provide a centre left turn lane onto Kitchener Avenue, subject to parameters outlined in the report entitled “Development Cost Sharing Application for a Center Left Turn Lane on the Kingsway and Road Improvements on Kitchener Avenue” , from the General Manager of Growth and Infrastructure, presented at the Finance and Administration Committee meeting on July 10, 2023; AND THAT the City of Greater Sudbury approves the Development Cost Sharing Application by Bluerock 507 Kingsway Inc. for the rehabilitation of Kitchener Avenue from the Kingsway to the southerly limits of Kitchener Avenue, including 46m of storm sewer upgrades along the east side of Kitchener Avenue, but excluding the westerly boulevard restoration; AND THAT the General Manager of Growth and Infrastructure be directed to negotiate and enter into a Cost Sharing Agreement with Bluerock 507 Kingsway Inc.; AND THAT the City’s portion of the Cost Sharing of up to $714,000 be funded from the 2024 Budget.

THAT the City of Greater Sudbury approves the recommended changes to the Contract Award Report as outlined in the report entitled “2023 Q1 Purchasing Contract Awards” from the General Manager of Corporate Services, presented at the Finance and Administration Committee meeting on July 10, 2023; AND THAT the City of Greater Sudbury directs Staff to update By-law 2014-1 Purchasing By-Law as recommended in the report.

THAT the resolution be amended to replace the wording after the word “commencing” with “at 1:00 p.m. on December 18, 2023 and at 9:30 a.m. on December 19, 2023.”

As Amended: THAT staff be directed to schedule budget deliberations for the Finance and Administration Committee during the daytime commencing at 1:00 p.m. on December 18, 2023 and at 9:30 a.m. on December 19, 2023.