Finance and Administration Committee Meeting

the City of Greater Sudbury moves to Closed Session to deal with one Personal Matters (Identifiable Individual(s)) / Labour Relations or Employee Negotiations item regarding the 2025 Budget in accordance with the Municipal Act, 2001, par. 239(2)(b) and (d).

the business cases presented in ‘Appendix 1’ of the report entitled ‘2025 Business Case Report’ from the General Manager of Corporate Services, presented at Finance and Administration Committee meeting on September 10, 2024, be presented for consideration during the 2025 Annual Budget Update; AND THAT the business case entitled “Hire Full-Time Position for Road Safety Program” be

That business case #16 - Implement User Fee for Tom Davies Courtyard Event Bookings be removed from the list of business cases.

business case #8 - Install Attlee Avenue Speed Hump be removed from the list of business cases.

business case #4 - Construct Sidewalk on Murray Street be removed from the list of business cases.

business case #3 - Implement Mattress Diversion Program be removed from the list of business cases. Rules of Procedure Councillor Fortin moved to withdraw their motion.

business case #2 - Enhance Pedestrian and Cycling Safety Along Notre Dame Street West (Azilda) be removed from the list of business cases.

Amended: THAT the business cases presented in ‘Appendix 1’ of the report entitled ‘2025 Business Case Report’ from the General Manager of Corporate Services, presented at Finance and Administration Committee meeting on September 10, 2024, be presented for consideration during the 2025 Annual Budget Update; AND THAT the business case entitled “Hire Full-Time Position for Road Safety Program” be

the City of Greater Sudbury Council directs staff, with assistance of an external consultant to produce, by the end of Q4 2024, a report outlining the implications associated with changes to: The list of comparators used for external salary benchmarking; The process for conducting the external market review for non-union salaries.

the City of Greater Sudbury regularly examines opportunities for improving service quality, process efficiency and cost savings as demonstrated most recently by the descriptions of progress presented in our Core Service Review and the opportunities identified by the Future Ready Development Services Subcommittee; AND WHEREAS the rapidly evolving opportunities presented by artificial intelligence tools suggest there are new and potentially better ways to design our services and processes; AND WHEREAS examples in the municipal sector exist, including within Greater Sudbury's administration, that illustrate the potential improvements possible from developing artificial intelligence tools as part of our service delivery systems; THEREFORE BE IT RESOLVED that the City of Greater Sudbury directs that staff develop a policy and plan for the corporation's use of artificial intelligence tools that includes advice to Council for the objectives and general principles that would inform choices about how these tools would be used including, for example, the following expected benefits and desired outcomes: 1. Enhanced Public Services 2. Improved Decision-Making 3. Predictive Analytics 4. Efficiency and Productivity 5. Cost Savings 6. Innovation

the Onaping Falls Recreation Committee is an incorporated, not-for-profit group delivering recreation programming and improving leisure infrastructure in the communities of Dowling, Levack and Onaping; AND WHEREAS since forming in 2014 the Onaping Falls Recreation Committee has been responsible for delivering the Onaping Falls Winter Carnival, the Onaping Falls Summer Fest, power skating at the IJ Coady Arena, summer programming at the A.Y. Jackson Lookout, development of the Onaping splash pad and numerous other programs and events enhancing quality of life for residents; AND WHEREAS the Onaping Falls Recreation Committee has made an average of 3 Grant applications per year and received an average of $5,100 annually through Healthy Community Initiative Grant funding to support programs and events since 2015; AND WHEREAS the Onaping Falls Recreation Committee received $20,000 from the GSDC’s Tourism Development Fund in 2023 for park signage, washroom renovations, trail development, staffing and supplies for park programming at the AY Jackson Lookout, as well as in-kind support for tourism marketing, signage development and event support for events such as Cavalcade of Colours from Economic Development; AND WHEREAS the Onaping Falls Recreation Committee has identified that a more stable source of annual funding is required to ensure that programs and services can continue as they are dealing with declining sponsorship and other sources of funding; THEREFORE BE IT RESOLVED that

THAT the City of Greater Sudbury moves to Closed Session to deal with one Personal Matters (Identifiable Individual(s)) / Labour Relations or Employee Negotiations item regarding the 2025 Budget in accordance with the Municipal Act, 2001, par. 239(2)(b) and (d).

THAT the business cases presented in ‘Appendix 1’ of the report entitled ‘2025 Business Case Report’ from the General Manager of Corporate Services, presented at Finance and Administration Committee meeting on September 10, 2024, be presented for consideration during the 2025 Annual Budget Update; AND THAT the business case entitled “Hire Full-Time Position for Road Safety Program” be

THAT business case #8 - Install Attlee Avenue Speed Hump be removed from the list of business cases.

THAT business case #4 - Construct Sidewalk on Murray Street be removed from the list of business cases.

THAT business case #3 - Implement Mattress Diversion Program be removed from the list of business cases. Rules of Procedure Councillor Fortin moved to withdraw their motion.

THAT business case #2 - Enhance Pedestrian and Cycling Safety Along Notre Dame Street West (Azilda) be removed from the list of business cases.

As Amended: THAT the business cases presented in ‘Appendix 1’ of the report entitled ‘2025 Business Case Report’ from the General Manager of Corporate Services, presented at Finance and Administration Committee meeting on September 10, 2024, be presented for consideration during the 2025 Annual Budget Update; AND THAT the business case entitled “Hire Full-Time Position for Road Safety Program” be

THAT the City of Greater Sudbury Council directs staff, with assistance of an external consultant to produce, by the end of Q4 2024, a report outlining the implications associated with changes to: a. The list of comparators used for external salary benchmarking; b. The process for conducting the external market review for non- union salaries.

WHEREAS the City of Greater Sudbury regularly examines opportunities for improving service quality, process efficiency and cost savings as demonstrated most recently by the descriptions of progress presented in our Core Service Review and the opportunities identified by the Future Ready Development Services Subcommittee; AND WHEREAS the rapidly evolving opportunities presented by artificial intelligence tools suggest there are new and potentially better ways to design our services and processes; AND WHEREAS examples in the municipal sector exist, including within Greater Sudbury's administration, that illustrate the potential improvements possible from developing artificial intelligence tools as part of our service delivery systems; THEREFORE BE IT RESOLVED that the City of Greater Sudbury directs that staff develop a policy and plan for the corporation's use of artificial intelligence tools that includes advice to Council for the objectives and general principles that would inform choices about how these tools would be used including, for example, the following expected benefits and desired outcomes: 1. Enhanced Public Services 2. Improved Decision-Making 3. Predictive Analytics 4. Efficiency and Productivity 5. Cost Savings 6. Innovation

WHEREAS the Onaping Falls Recreation Committee is an incorporated, not-for-profit group delivering recreation programming and improving leisure infrastructure in the communities of Dowling, Levack and Onaping; AND WHEREAS since forming in 2014 the Onaping Falls Recreation Committee has been responsible for delivering the Onaping Falls Winter Carnival, the Onaping Falls Summer Fest, power skating at the IJ Coady Arena, summer programming at the A.Y. Jackson Lookout, development of the Onaping splash pad and numerous other programs and events enhancing quality of life for residents; AND WHEREAS the Onaping Falls Recreation Committee has made an average of 3 Grant applications per year and received an average of $5,100 annually through Healthy Community Initiative Grant funding to support programs and events since 2015; AND WHEREAS the Onaping Falls Recreation Committee received $20,000 from the GSDC’s Tourism Development Fund in 2023 for park signage, washroom renovations, trail development, staffing and supplies for park programming at the AY Jackson Lookout, as well as in-kind support for tourism marketing, signage development and event support for events such as Cavalcade of Colours from Economic Development; AND WHEREAS the Onaping Falls Recreation Committee has identified that a more stable source of annual funding is required to ensure that programs and services can continue as they are dealing with declining sponsorship and other sources of funding; THEREFORE BE IT RESOL