Finance and Administration Committee Meeting

the resolution be amended to include the following: "AND one solicitor/client privileged item regarding a construction project in accordance with the Municipal Act, 2001, subparagraph 239(2)(f)"

Amended: THAT the City of Greater Sudbury moves to Closed Session to deal with two Position, Plan or Instruction to be Applied to Negotiations items regarding the Event Centre and one Litigation or Potential Litigation item regarding an Assessment Review Board matter in accordance with the Municipal Act, 2001 , par. 239(2)(e) and (k); AND one solicitor/client privileged item regarding a construction project in accordance with the Municipal Act, 2001, subparagraph 239(2)(f).

The City of Greater Sudbury approves the Affordable Housing Community Improvement Plan application for Sudbury Peace Tower Housing Inc. at 120 Fairview Avenue and directs staff to prepare a by-law to enter into the required agreement, as outlined in the report entitled “Affordable Housing Community Improvement Plan Application – Sudbury Peace Tower Housing Inc.”, from the General Manager of Growth and Infrastructure, presented at the Finance and Administration Committee Meeting of May 20, 2025.

The City of Greater Sudbury approves the Employment Land Community Improvement Plan application for 38 Westhill Court and directs staff to prepare a by-law to authorize staff to enter into the required agreements, as outlined in the report entitled “Employment Land Community Improvement Plan Application - 38 Westhill Court”, presented at the Finance and Administration Committee Meeting of May 20, 2025.

the City of Greater Sudbury directs staff to prepare a business case for consideration during the 2026 budget process to subsidize the yellow box non-residential recycling program at a modified collection service level as outlined in the report entitled “Blue Box Transition Update” from the General Manager of Growth and Infrastructure presented at the Finance and Administration Committee meeting on May 20, 2025.

the City of Greater Sudbury approves the application to the Northern Ontario Heritage Fund Corporation Community Enhancement Program for the Arena Enhancement project for the funding amount of $538,674 under the following terms: That the City of Greater Sudbury commits funding the project in the amount of $538,674 as previously approved through the 2024-2027 capital program; and That the City of Greater Sudbury commits to cover any project cost overruns should they occur; and That the General Manager of Community Development be authorized to enter into an agreement with NOHFC regarding the Arena Enhancement project; as outlined in the report entitled “Northern Ontario Heritage Fund Corporation (NOHFC) Community Enhancement Program” from the General Manager of Community Development, presented at the Finance and Administration Committee meeting on May 20, 2025.

the City of Greater Sudbury approves the application to the Northern Ontario Heritage Fund Corporation Community Enhancement Program for the Playground Revitalization project for the funding amount of $829,000 under the following terms: That the City of Greater Sudbury commits to funding the project in the amount of $729,000 as previously approved through the 2024-2027 capital program and remaining $100,000 previously committed by United Way Centraide North East Ontario; and That the City of Greater Sudbury commits to cover any project cost overruns should they occur; and That the General Manager of Community Development be authorized to enter into an agreement with NOHFC regarding the Playground Revitalization project; as outlined in the report entitled “Northern Ontario Heritage Fund Corporation (NOHFC) Community Enhancement Program” from the General Manager of Community Development, presented at the Finance and Administration Committee meeting on May 20, 2025.

the City of Greater Sudbury provides annual grants to community groups and organizations, which in 2025 totals $663,191; AND WHEREAS annual grants provided to community groups are not a common service provided by other municipalities; AND WHEREAS the grant allocation is not based on any fair or equitable basis or process, and in some cases, is based on historical practice, with some recipients pre-dating municipal amalgamation; AND WHEREAS the annual grant allocation is not consistent with the approach taken for other grants administered by the City of Greater Sudbury, such as the Arts and Culture Grant Program; AND WHEREAS the annual grants were not initially approved based on alignment with City strategies and policies; THEREFORE BE IT RESOLVED that the City of Greater Sudbury directs staff to present a report to the Finance and Administration Committee by October of 2025, with recommendations to revise the annual grant program to align with other grant program application approaches and to develop a fair and equitable grant application process with criteria that align with the City’s strategic goals and policies.

THAT the resolution be amended to include the following: "AND one solicitor/client privileged item regarding a construction project in accordance with the Municipal Act, 2001, subparagraph 239(2)(f)"

As Amended: THAT the City of Greater Sudbury moves to Closed Session to deal with two Position, Plan or Instruction to be Applied to Negotiations items regarding the Event Centre and one Litigation or Potential Litigation item regarding an Assessment Review Board matter in accordance with the Municipal Act, 2001, par. 239(2)(e) and (k); AND one solicitor/client privileged item regarding a construction project in accordance with the Municipal Act, 2001, subparagraph 239(2)(f).

THAT The City of Greater Sudbury approves the Affordable Housing Community Improvement Plan application for Sudbury Peace Tower Housing Inc. at 120 Fairview Avenue and directs staff to prepare a by-law to enter into the required agreement, as outlined in the report entitled “Affordable Housing Community Improvement Plan Application – Sudbury Peace Tower Housing Inc.”, from the General Manager of Growth and Infrastructure, presented at the Finance and Administration Committee Meeting of May 20, 2025.

THAT The City of Greater Sudbury approves the Employment Land Community Improvement Plan application for 38 Westhill Court and directs staff to prepare a by-law to authorize staff to enter into the required agreements, as outlined in the report entitled “Employment Land Community Improvement Plan Application - 38 Westhill Court”, presented at the Finance and Administration Committee Meeting of May 20, 2025.

THAT the City of Greater Sudbury directs staff to prepare a business case for consideration during the 2026 budget process to subsidize the yellow box non-residential recycling program at a modified collection service level as outlined in the report entitled “Blue Box Transition Update” from the General Manager of Growth and Infrastructure presented at the Finance and Administration Committee meeting on May 20, 2025.

THAT the City of Greater Sudbury approves the application to the Northern Ontario Heritage Fund Corporation Community Enhancement Program for the Arena Enhancement project for the funding amount of $538,674 under the following terms:  That the City of Greater Sudbury commits funding the project in the amount of $538,674 as previously approved through the 2024-2027 capital program; and  That the City of Greater Sudbury commits to cover any project cost overruns should they occur; and  That the General Manager of Community Development be authorized to enter into an agreement with NOHFC regarding the Arena Enhancement project; as outlined in the report entitled “Northern Ontario Heritage Fund Corporation (NOHFC) Community Enhancement Program” from the General Manager of Community Development, presented at the Finance and Administration Committee meeting on May 20, 2025.

THAT the City of Greater Sudbury approves the application to the Northern Ontario Heritage Fund Corporation Community Enhancement Program for the Playground Revitalization project for the funding amount of $829,000 under the following terms:  That the City of Greater Sudbury commits to funding the project in the amount of $729,000 as previously approved through the 2024- 2027 capital program and remaining $100,000 previously committed by United Way Centraide North East Ontario; and  That the City of Greater Sudbury commits to cover any project cost overruns should they occur; and  That the General Manager of Community Development be authorized to enter into an agreement with NOHFC regarding the Playground Revitalization project; as outlined in the report entitled “Northern Ontario Heritage Fund Corporation (NOHFC) Community Enhancement Program” from the General Manager of Community Development, presented at the Finance and Administration Committee meeting on May 20, 2025.

WHEREAS the City of Greater Sudbury provides annual grants to community groups and organizations, which in 2025 totals $663,191; AND WHEREAS annual grants provided to community groups are not a common service provided by other municipalities; AND WHEREAS the grant allocation is not based on any fair or equitable basis or process, and in some cases, is based on historical practice, with some recipients pre-dating municipal amalgamation; AND WHEREAS the annual grant allocation is not consistent with the approach taken for other grants administered by the City of Greater Sudbury, such as the Arts and Culture Grant Program; AND WHEREAS the annual grants were not initially approved based on alignment with City strategies and policies; THEREFORE BE IT RESOLVED that the City of Greater Sudbury directs staff to present a report to the Finance and Administration Committee by October of 2025, with recommendations to revise the annual grant program to align with other grant program application approaches and to develop a fair and equitable grant application process with criteria that align with the City’s strategic goals and policies.